FINAC Core ERP Features

Welcome to Datamation

FINAC GENERAL LEDGER

  • User defined accounting periods
  • Supports multicurrency
  • Support 24 accounting periods
  • Provides for 12 months budgeting
  • Consolidation for a global business decentralized by region, country, city, branch, sub branch etc
  • Hierarchy of cost centers
  • User defined Accounts
  • Supports unlimited notes & sub notes
  • Copy chart of accounts to new cost centers
  • Bank reconciliation thorough EDI data transfer
  • Automatic calculation of Realized Gain/Loss
  • Monthly revaluation
  • Cheque printing facility for multiple banks
  • On-line voucher printing
  • Integration of third party software
  • Facility to export internal reports to other file formats
  • Automatic entry numbering
  • Batch posting
  • Cash flow statement
  • Audit trails
  • Automatic reversal of accruals
  • Graphical chart reflecting expense analysis
  • Fixed asset schedule
  • Handling of undefined debit / credit

REPORTS

  • Trial balance / Ledger listing
  • Note balance /Payments / Receipt / Petty cash book
  • Journal book
  • Ratio analysis / Sensitivity analysis
  • Bank reconciliation statement
  • Cash flow statement
  • Manufacturing account / Income statement / Balance sheet

SHIPMENT COSTING

  FiNAC Shipment Costing System offers a comprehensive solution to meet the unique requirements of import costing activities in organizations. FiNAC Shipment Costing System provides customizable & user friendly transactions with pre-costing entries, post-costing entries, quotations, proforma invoices, purchase orders, LC documents and ready-to-use report set which are customizable according to the customer requirement.
  • Maintain import charge categories & import charges
  • Maintain foreign currency details & daily rates
  • Facility to create unlimited number of item codes
  • Maintain shipment ports & country details
  • Maintain comprehensive supplier information database
  • Maintain comprehensive agent information database
  • Maintain HS code details
  • Facility to enter & keep track of supplier quotation
  • Automatic calculation of company, distributor & Dealer wise profit margins through the system
  • System will automatically calculate the net landed cost
  • Distributor Price,Dealer Price & Retailer Price. This will provide the necessary information to compare & to validate the quotations
 
  • Create Pre Costing sheets with information about item Cost
  • Freight & Insurance Charges etc
  • Facility to create Purchase Orders based on the Proforma Invoices send by the suppliers
  • Purchase Order mailing facility
  • Create Post Costing Sheets based on the Goods Receive Notes & the actual import costing values
  • Facility to create Sample Purchase Orders
  • Keep track of LCs

INVENTORY MANAGEMENT & PURCHASING

  • Ability maintain multi locations
  • User defined stock re-order levels and quantities
  • Facility of searching items by all relevant details
  • Stock item image viewing
  • View item status at any given time
  • Generate POs with comprehensive information
  • Previous price information
  • Automatic entry numbering
  • Purchase order can be recalled at the time of GRN, thus reducing the data entry
  • Matches PO with related source documents such as good receipt note a & good return note
  • GRN returns are interrelated with the GRN
  • FIFO & Weighted average costing
  • On-line voucher printing
  • Maintain serial / batch wise age
  • Real time update of stock quantities
  • Automatic calculation of user define taxes
  • Physical stock reconciliation
  • Damage stock maintenance
  • Stock adjustments through the high authority users
  • Audit trails
  • Inter company / Sample issue note
  • Tracks transaction history
  • Item dash board

REPORTS

  • Purchase order register / Demand sheet
  • Supplier / Item wise GRN listing
  • Bin card / Location wise stock details
  • Reorder report
  • Movement / Age analysis
  • FIFO / Serial / Batch stock details

SALES MODULE

  • Multiple price levels
  • Supports multicurrency
  • Sales orders can be raised before actual invoicing takes place
  • If insufficient stocks, facilitating to generate an invoice without dispatch
  • Generate invoice with comprehensive information
  • Credit control
  • Facilitates multiple modes of payment
  • Control sales returns with invoice quantities
  • Parameterized taxing methods
  • Track sales by sales person
  • Assigning sales targets

REPORTS

  • Daily / Monthly sales report
  • Sales analysis - Customer / Item
  • Sales forecast
  • Pending quotations / sales orders
  • Not delivered invoices
  • Contribution statement
  • Profitability statement
  • Sales representative incentive
  • Target vs Achievement

ACCOUNT RECEIVABLES AND PAYABLES

  • Create and maintain an unlimited number of debtors
  • Supports multicurrence
  • Active & Inactive Debtors
  • Create and maintain unlimited debtor groups
  • Customer wise price structure
  • Maintain credit limit & Credit period
  • Ability to setoff against actual outstanding
  • Supports unidentified credits
  • Automatic entry numbering
  • Parameterized taxing methods
  • Settlement discounts
  • Automatic calculation of realized gain/loss
  • Partial settlements
  • Facility to accept bank charges at the time of transaction
  • Debtor's age wise analysis with user definable age groups
  • Payment reminder
  • Ability to define late payment charges through debit / credit notes
  • Balance confirmation notice
  • Maintain advance, refunds, overpayments
  • Integrated with other modules
  • Audit trails

REPORTS

  • Invoice balance reconciliation
  • Outstanding statement (Detail / Summary)
  • Due list
  • Credit limit analysis
  • Exceeding credit limits / periods
  • Customer balance confirmation reports
  • Customer reminder letters
  • Customer history
  • Age analysis
  • Statement of Accounts
  • Daily collection sheet

CHEQUE MANAGEMENT

 
  • Maintain cheque details
  • Deposited slip printing
  • Facilitate to allocate one cheque number to multiple invoices without repeating
  • Amendment of cheque deposit date
  • Facilitates trace of original invoice details
  • Advance cheques
  • Capture surcharges at dishonor entry
  • In the debtor outstanding reports, post dated cheque payments are shown separately
  • Cheque age analysis
  • Re-deposits

MANUFACTURING AND JOB COSTING

  • Manufacturing process can be monitored stage wise
  • Ability to handle multiple production lines in multiple stages
  • Batch wise production monitoring : each batch is assigned a job number and each job is monitored as it progresses through different stages. The total raw material/ packing material consumption for a particular job is maintained. A job can be sample manufacturing , a repair or a bulk production line
  • The BOM/BOQ carries the recipe for a product. Total raw material/packing material /labour consumption per product
  • Supports substitute raw material items for BOQ/BOM
  • Ability to control the issuing of raw material stage wise
  • All raw materials will be issued against a particular job number stage wise. Enabling the system to cross check with the initially estimated amounts. A privileged user’s authorization is required when issuing additional raw material
  • Monitor extra issues and out of the BOM issues against a particular job
  • Calculate work in progress (WIP) stage wise
  • Monitoring damages at each stage
  • Monitor intermediate products and facility to transfer those to a new job/s
  • Providing up to date and accurate information for production planning
  • Plan the production schedule with the sales forecast and re-order level status
  • Tracking actual vs. estimates for job profitability
  • Job tracking against a customer order or for in-house inventory
  • Integration with general ledger and payroll
  • Wide range of MIS reports, customizable according to user requirements

REPORTS

  • Production forecasting reports
  • BOM/BOQ listing
  • Estimated entry information
  • Complete job details (Stage Wise)
  • Costing reports (Post/Pre)
  • Production reports (Detail/Summary)
  • Monthly production targets (Detail/Summary)
  • Employee production target reports
  • Job status listing
  • Job profitability report
  • Raw material consumption variance analysis

FIXED ASSET MANAGEMENT

  • Multi user system
  • Maintain user access control
  • Track asset purchases/automatic asset code/purchase date & value/scrap value/ useful life time/ warranty/depreciation rate/ location/departments/ disposals/WIP Items
  • Asset revaluation
  • Capitalize WIP items
  • Value addition to existing fixed assets
  • Sales / Disposals
  • Label printing facility
  • Generation of journal entries
 

REPORTS

  • Fixed asset register / history / summary / disposal / transfer report
  • Purchase & revaluation details report
  • Value addition report
  • WIP capitalization report
  • Depreciation detail report

HUMAN RESOURCE MANAGEMENT

 
 
  • Application / Resumes recording
  • Required skills & qualities
  • Interview scheduling & feedback
  • Employee skills & qualification
  • Employee performance evaluation
  • Training & seminars allocation
  • Training & against test results
  • Accident/injury recording
  • Medical checkups details
  • Disciplinary actions management
  • Record employee termination & exit interview details
  • Team meeting & memorandum
  • Organizational policies
  • Leave management
  • Employees equipment monitoring
  • Promotion & transfers
  • Shift allocation
  • Points based employee grading

REPORTS

  • Compatible with any kind of company structure in Sri Lanka
  • Contract reports – Interview details / new recruitments
  • Probation & Contract ending list etc
  • Training & performance reports
  • General reports such as team meeting
  • Accident & injury detail etc

PAYROLL MANAGEMENT

  • Salaries calculated on daily/weekly/monthly basis
  • Facilitate transfer data between the company and EPF/ETF board
  • Facilitate GL transfers
  • Separate payment transaction
  • Bonus/increment /leave encashment process
  • Track employee gratuity entitlement
  • Data can be exported/imported using Excel sheets
  • Basic salary reconciliation
  • Pay slip E-mailing & data backup facility
  • Highly secured password control access levels
  • Master file & transaction log
  • Facilitate to generate dynamic reports using selection
  • Multiple payment modes
  • User defined earning & deductions
  • Time attendance data transfer
  • Loan management
  • Employee promotion & transfers
  • Month end process
  • Bank slips transfer
  • Supports multiple companies
  • Supports HR information
  • Bank remittance
  • Track the changes done on employee master records
 

REPORTS

  • Monthly reports: Pay slip/ Payroll summary/ Loan details/coinage analysis etc
  • Annual Reports: Individual & Company wise pay report
  • EPF & ETF reports
  • Tax reports
  • General reports such as Gratuity Summary / Bank transfer details & customizable reports
 

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